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Outlook is full of several exciting and fun features. We just need to dig a little to explore those functions and use them to make a most out of it.   1. Accentuate your searched keywords with the color of your preference When we search for something in the outlook, it shows so many results with the searched keywords. Do you know? we can create it more visual and underlined for us. That would enable us to pinpoint the desired results quickly. Here are the few steps you need to follow to make these changes. Go to the  File  option from the Menu bar and select  Options   Choose  Search  from the left side menu. On the right-hand side, you will notice many options. Under the  Highlight search terms in the results,  you can change the  highlight color  as per your choice. Click  OK  once done. 2. Updating Official working hours  This feature is excellent for working professionals. In Outlook, you can add your operati...

MS Outlook is a hub of awesome tools and features. While everyone knows the usage of outlook. It is an email client, and its functions include calendar, task managing, contact managing, note-taking, journal logging and web browsing. Here I will explain a few notable hidden functions: 1. Add or remove the number of lines in the email preview  Yes, you adjust the message preview span in the mail outlook window by following these steps. Go to the view tab on the top >> Select Current View >> Message Preview > choose Off if you don’t want any preview and pick number of lines if you need a preview. O nce the above steps are complete, it will prompt you to select if you want these modifications to be applied to the current folder or all mailboxes . Choose as per your requirement and you are done.  2. To view your pending\flagged task on the main outlook window It is crucial for any office employee to organize their pending task and complete those on\before timelin...

We all love to do our work in a hurry personally or professionally, and shortcuts are the best way to achieve the same. So why don’t you try these incredible time-saver outlook shortcuts to boost productivity at work? Here is the list: CTRL + 1 - Suppose you are in some other outlook window such as Calendar and you want to switch back to your outlook main screen, simply press Control + 1 CTRL + 2 - Use this shortcut to switch to Calendar tab instantly CTRL + 3 - To switch instantly to the task window CTRL + SHIFT + A - This is to make instant new appointment CTRL + R - Simply press these two buttons to send a reply to an email CTRL + SHIFT + C - To add new contact in Outlook CTRL + SHIFT + M - To open windows to compose new Email. CTRL + O - To open a received message CTRL + ALT + J - Mark mail as Junk CTRL + SHIFT + G - To add flag a message CTRL + Q – To mark message as read

Please refer How to do a Mail-Merge in MS Office to pursue this article further. I am going to explain the steps to send personalized emails to a huge group of receipts by looping people\groups in an email CC. Though, there is no straightforward technique for doing so. But there is one trick that functions like a charm. The trick is that we will create a new outlook rule which indicates whenever we send an email with the specific subject line, it will automatically include certain group\people in the CC. Steps to create this new rule in Outlook 1. Go to Rules in the menu bar and select Manage Rules & Alerts. 2. Then a dialogue box will appear. Click on the New Rule and choose Apply rule on messages I send in the following wizard (refer to the below screenshot) and Click Next. 3. In the subsequent window, tick the first line, which says with specific words in the subject line in Step 1 and click on a specific word from Step 2 (Refer to the below screenshot). 4. On clicking ...

Mail-merge is an excellent feature of MS office that lets you send personalized emails, letters, also allows you to print addressed envelopes for a large group in one go and much more. We can either send individualized mail to a big group of receipts or can either take a bulk printout of a huge list of addresses with minimal effort. Here is the series of steps which you need to perform in-order to do a Mail-merge in Outlook 1. As usual, create an excel data sheet with all the necessary columns such as receipt name, email, date or whatever you want unique in each mail to be sent. Here is the instance. Below is the mail-merge bulk excel file we have prepared. It has the email ID for the users, to whom we want this mail to be sent and other distinct details that we would require in our mail merge. 2. Below is the example mail structure we prepared in MS word, which we are going to send to the users. This mail has all the required data columns ( Highlighted Red ), which will be picked f...

Yes, you heard it right while it sounds irrational, yet it is doable. Well, we all comprehend that the first place to look for lost mail is  Deleted Items  folder, however sometimes those are gone permanently as we pressed Shift +Del by misstep, and we deem hopeless and helpless after losing such important mails. Here are some tricks which you can do to rescue such crucial emails. Did you know that there is a hidden folder named  Recoverable items?  First, make sure that you should be online and connected with your server to initiate the recovery. Select  Deleted Items  from the sidebar and then go to the home folder on the top bar where you will find Recover  Deleted Items From Server  option underneath.   Note: If you are not able to see this folder under the Home tab, please contact your support staff to get assistance because this might be hidden from the server. In the next screen you will have an index of ...

This outlook feature helps many of working professionals to schedule any important mail to send on time without having to remember or being available in front of the system at the particular time and date.  Here are a few simple steps you need to do in order to add this option to the mail you are sending. Once you are done typing your mail and adding your content, go to the options tab and click on the three dots in the last, you will find the delay delivery option underneath that. After clicking on delay delivery, you will see below windows where you can see several choices to select as per your condition. However, we will be going to concentrate on  delivery  options  only in this article. Select the date and time when you want this email to be triggered and you are done. Close this window. If you want to verify if it is all set to send the mail, you can go to the outbox and verify.