Skip to main content

5 Hidden and cool features in Outlook you must try

MS Outlook is a hub of awesome tools and features. While everyone knows the usage of outlook. It is an email client, and its functions include calendar, task managing, contact managing, note-taking, journal logging and web browsing.

Here I will explain a few notable hidden functions:

1. Add or remove the number of lines in the email preview 

Yes, you adjust the message preview span in the mail outlook window by following these steps. Go to the view tab on the top >> Select Current View >> Message Preview > choose Off if you don’t want any preview and pick number of lines if you need a preview.


Once the above steps are complete, it will prompt you to select if you want these modifications to be applied to the current folder or all mailboxes. Choose as per your requirement and you are done. 

2. To view your pending\flagged task on the main outlook window

It is crucial for any office employee to organize their pending task and complete those on\before timelines without any escalation. So, we often flag such assignments to finish later before the deadline.

In order to see such flagged tasks on the Outlook Home screen>> Go to View on the menu bar >> Layout >> To-Do Bar >>Select Tasks (Follow the below screenshot)

Once it is done a new task pane will be added on the right side of Outlook main screen. As you can see in the above image under To-Do Bar, Calendar and People choices are also available. 

3. Change Theme for entire MS office applications including Outlook

We always get excited about changing wallpaper or them for our mobile devices. Why not try this in our office applications like outlook.

To do this, please go to File option in menu Bar >> options >> General >> In the Personalize your copy of Microsoft Office, select Office Theme  (Refer to the below screenshot)




Just choose whatever these you desire and press OK

4. While replying or forwarding the email, original message closes automatically 

Well, this feature is my personal favourite. When you reply to a mail, the initial ones stay open in the background, and we have to close it manually. To terminate this additional action, follow these steps. Go to File >> Options >> Mail >> under Replies and forwards >> tick the option Close original message window when replying or forwarding and you are done. ( Refer to the below screenshot to pursue these steps)



 5.  Add a new Tab in the Menu bar in Outlook

We have standard tabs available in outlook that contains File, Home, Send/Receive, view, help and Acrobat. Looks something this ( Refer to the below Image):


We can also add additional tabs with custom options underneath. For example, If I want to add a new Tab named My personal Tab which would have functions I operate most and repeatedly such as Automatic replies, Account Setting, new Tasks and Manage rules & Alerts Etc. below are the steps to achieve it.

Go to File >> Options >> In new dialogue box, select Customize Ribbon from the left >> On the right you will get a list of popular commands and Main Tabs. Click on the New Tab button and create a Tab name My Personal Tab(Refer to the below image).

Once a new tab is created, and there will be a new group under it, please select that new group and start adding functions from the popular commands, (Refer to the below Image)

Once all steps are complete, press OK. A whole new Tab will appear in the menu bar with all the custom functions. (Refer to below screenshot).

Labels:

Comments

Post a Comment

Popular posts from this blog

Beauty Insides- Temu- DNM Matte Long Lasting Canster Lipstick- Reviews

When it comes to enhancing our lips, the possibilities are seemingly limitless: lipstick, lip gloss, lip stain. However, in the realm of cosmetics, often the little things have the biggest effects. Now for the little capsules lip colors on Temu—the unsung heroes of the cosmetics industry. What exactly is so great about these tiny lip colors, you ask? Let's explore the wonders of these small yet powerful devices that can drastically alter your appearance. A Shade for Every Mood There are eighteen different colors in a single packet, which makes them handy in a variety of occasions. These are an extensive range of tints and finishes available in little lip colors to suit any mood or occasion. There's a tiny lip color out there waiting to match your style and express your mood, whether you want a sheer, glossy, or matte appearance. Its you who will decide how want to carry one. Affordable Luxury When comparing the pricing of these small lip colors to their full-sized equivalents, ...
Post a Comment
Read more

Unveiling the Future: Exciting New Discoveries in the Realm of Information Technology

Information Technology (IT) continues to reshape our world at an astonishing pace, and recent advancements have unveiled groundbreaking discoveries that promise to revolutionize our digital landscape. From cutting-edge hardware innovations to groundbreaking software breakthroughs, the realm of IT is witnessing an era of unprecedented progress. In this article, we will explore some of the most intriguing new discoveries that are reshaping the way we interact with technology and opening up new possibilities for the future. Quantum Computing: A Paradigm Shift Quantum computing, long regarded as the holy grail of computational power, has made remarkable strides in recent years. Researchers have made significant breakthroughs in overcoming the limitations of qubits, the fundamental units of quantum information. These advancements have led to the development of more stable and scalable quantum systems, making quantum computing a tangible reality. With their unparalleled processing power, qua...
Post a Comment
Read more

These are the top 5 factors to consider before purchasing a new phone.

New generation phones are being used for a variety of purposes, including communication, entertainment, work, education, and more. Smartphones can be used for making calls and sending texts, surfing the web, streaming music and videos, playing games, managing finances, tracking fitness goals, and much more. Additionally, many newer phones are equipped with artificial intelligence (AI) capabilities, which allow users to access a variety of AI-powered applications and services. 1.  Cost is an important factor when buying a new phone. You should consider your budget and decide how much you can spend on a phone. 2. Operating System: Most phones run on either Android or iOS, so you should decide which operating system you prefer before making a purchase. 3. Battery life: Battery life is important when it comes to smartphones, as you don't want to be constantly searching for a place to plug in your device. Look for phones that have long-lasting batteries and good power management feature...
Post a Comment
Read more